LocalMind Box

On-Premise AI for Your Office — Without Cloud Processing

A private AI appliance for UK firms that lets authorised staff search and query documents in plain English, while inference and document storage remain inside your local environment.

Book a Free LocalMind Demo

LocalMind Box private AI appliance connected to an office document library

"Your staff ask a question. The system searches your documents, answers in plain English, and cites the exact source — all on hardware inside your building."

Why It Matters

When Hosted AI Needs Closer Governance

External processing needs assessment

Hosted AI may introduce processors, subprocessors or international transfers. The exact risk depends on the service, contract and configuration.

Professional duties still apply

Confidentiality, security and record-keeping obligations apply when staff use AI. Approved tools and documented controls are essential.

Data law continues to evolve

The Data (Use and Access) Act 2025 updated the UK framework. Firms still need accountable data handling and safeguards for automated decisions.

Right-Sized for You

A Configuration for Every Firm Size

Starter

1 to 5 staff

Entry-level appliance running 7B to 13B models. For sole traders and small teams querying templates and precedents.

Standard

5 to 15 staff

Unified-memory appliance running 70B models at speed, 5 to 15 concurrent users. The recommended starting point.

Workgroup

15 to 40 staff

Workstation with dedicated GPU, multi-model, high-volume ingestion. For larger firms and bureaux.

Under the Hood

Six Layers, Fully Managed

AI Inference

Ollama runs open models locally — no internet required.

Document Ingestion

Qwen2.5-VL OCR reads scans, photos and handwriting; audio is handled through Whisper transcription.

Vector Store

ChromaDB / Qdrant with hybrid keyword + semantic search.

Chat Interface

Open WebUI — used from any device on your network.

Ingest Gateway

n8n watches a folder or inbox and auto-indexes new files.

Security & Access

HTTPS, VPN, per-user roles, audit logging and encryption at rest.

Who It Is For

Designed for Regulated and Data-Sensitive Sectors

Law FirmsAccountancy BureauxNHS-Adjacent ClinicsIFAs & AdvisersManufacturing & EngineeringEstate & Letting Agents

LocalMind Box FAQ

Practical Questions Before Deployment

Does LocalMind Box need an internet connection?

Core document search and model inference can run on the local network. Remote monitoring, software updates or selected integrations can be configured separately around your security requirements.

Can it show where an answer came from?

Yes. Responses can include the source document, page and supporting passage, so staff can review the evidence rather than treating an AI answer as authoritative.

What happens to our existing files?

Documents remain in storage agreed with you. We configure ingestion, access permissions and retention around your existing document workflow; the appliance does not require staff to move everything into a new proprietary platform.

How is the right hardware selected?

We assess document volume, model size, concurrent users, performance expectations and available space before recommending a configuration. Final scope and costs are confirmed in writing.

Test Private AI with Representative Documents

In a free live demo, we show question answering, source citations and scanned-PDF handling so you can judge the workflow before committing.

Book a Free Demo